By-Laws

Article I – Rights and Duties of League Members

Section 1:

All members in good standing have a right to a voice and a vote on matters before the Association. With no Boundary Limitations and Goodlettsville Parks and Recreation Board to contend with, a representative of any associated church may hold office on the Board of Directors.

Section 2:

Votes – each team entered in any sport sponsored by the Association shall have one (1) vote. However, a person may cast only one (1) vote regardless of the number of teams s/he represents.

Section 3:

The Board of Directors, by affirmative vote of at least two-thirds (2/3) of all members of the Board may suspend or expel a member / church for cause after an appropriate hearing. This does not include action taken for set forth rule infractions.

Section 4:

League fees and a payment time-frame shall be established by the Board of Directors. Active members who fail to meet their financial obligations may be dropped from Association membership.

Article II – Board of Directors

Section 1: The Board of Directors shall consist of six (6) members, which should

be elected. The Chief Umpire shall be an active member of the Board who

serves jointly at his/her and the Board’s pleasure.

Section 2: All members of the Board shall serve rotating three year (3 yr) terms. A

year of service shall be from July 1^st to June 30^th. A director may be re-

elected for a new term upon expiration of his/her current term. Attempts shall be made to have representation of all sports sponsored by the Association; this is not binding however.

Section3: The Chief Umpire is a member of the Board of Directors and receives

payment on the basis of performance as an official of the game. The Chief Umpire serves jointly at his and the Board’s pleasure. Should this position become vacant for whatever reason, the Board shall move as quickly as possible to locate a replacement. Temporary appointments may be made if necessary.

Section 4: The Board of Directors shall be empowered to handle the business of the

Association as it sees fit in the best interest of the Association, provided a

quorum is present.

Section 5: The Board of Directors has the governing power and responsibility for

formulating and enforcing all rules applicable to the Association. The

decisions and rules established by the Board will be final and strictly enforced.

Section 6: The Board of Directors shall act as the official protest committee for the

Association, provided that the Commissioner and Chief Umpire is unable

to resolve the protest. If it goes to the entire Board for protest, then the

Director whose church is involved in the protest shall not participate in the

decision.

Section 7: The Commissioner shall administer any disciplinary action that may be

required toward any team or individual participant for unsportsmanlike

conduct, roster violations, etc. If it goes to protest over the disciplinary

action administered, then the Board of Directors shall determine the

course of action that will be followed.

Article III – Association Officers

Section 1: Election to the Board of Directors – nominating committee process shall

be utilized to fill vacancies caused by the expiration of terms of service.

The nominating committee shall be composed of two (2) Directors whose

additional person appointed by the Commissioner.

The purpose of the nominating committee is to offer to the Board names

of a number of names of people they have contacted and are willing to

serve on the GCRA Board of Directors equal to the number of retiring

directors. A majority approval cote by present and voting Directors shall

elect a candidate to the Board to begin serving July 1^st. Any member of the

nominating committee may be a candidate for the Board.

Every effort shall be made to represent as many different churches and

sports as possible on the Board of Directors. Unless no one else is willing

to serve, no more than two (2) Directors should be from the same church.

Section 2: Appointment – Should a vacancy occur during a Director’s term for

whatever reason, a replacement may be sought, and with the approval of a

majority of present and voting Directors, an appointment may be made to

fill the unexpired term of the departing Director.

Section 3: Officers of the Board of Directors shall serve their positions for one (1)

year. The offices may be filled by election, appointment, or volunteer as

the Board chooses. Commissioner and Assistant Commissioner shall

be elected by the Board. Chief Umpire is an appointed Director as the term

relates to the remainder of the Board; therefore, no length of service

applies to this position.

Section 4: Position Descriptions – These descriptions are meant to be guidelines and

are not to be taken as all inclusive of the responsibilities of Board

members. Directors should strive to assist each other in the performance of their jobs:

Commissioner – shall preside at all Board meetings and all general business meetings of the Association; shall call special meetings; appoint committees; shall be in ex-officio member of all committees; shall approve all bills before payment is made by the Treasurer; shall see that all vacancies in the Association are filled with the Boards approval; shall vote only in the case of a tie; shall be responsible for the setting and scheduling of all league games for Softball, Volleyball and Basketball; making copies of said schedules for each team, each Board member and for Goodlettsville Parks and Recreation; also responsible for rescheduling games canceled by rain or otherwise postponed – including arrangements for facilities and officials. Works also in conjunction with Assistant Commissioner and Treasurer in the organizing and conducting of all tournaments and Community events and shall perform all other duties relative to the office of Commissioner; responsible for establishing and interpreting all rules and regulation set forth by the Board; shall act as Tournament Director for all tournaments held by the Association; shall coordinate Invitational tournaments aided by the Assistant Commissioner, Treasurer and Chief Umpire.

Assistant Commissioner – shall assist the Commissioner in the general conduct of the Association; shall, in the absence of the Commissioner, perform all duties of the Commissioner’s office; upon vacancy of the office of Commissioner, shall become Commissioner until the next regular election; shall serve as Assistant Tournament Director for all tournaments held by the Association; shall coordinate with the invitations to any and all Invitational Tournaments held by the Association.

It is suggested / recommended by not required that the Assistant Commissioner, in order to provide for the continuity of the GCRA, assume the office of Commissioner for the year following of his/her term of service as Assistant Commissioner. Should this prove to be a hardship for the person involved or should that person for any reason not continue on the Board of Directors, the regular election process will be followed.

Secretary – shall keep in permanent form the minutes of all regular and special meetings of the Board of Directors and Association; shall attend to the correspondence and communications for the Board of GCRA members.

Treasurer – shall receive and deposit all monies of the GCRA; pay bills and otherwise disburse funds as directed by the Commissioner; shall maintain a simple record-keeping system to aid in accountability of funds; shall prepare a simple financial statement for the Commissioner to present to the Goodlettsville Park and Recreation Department in August of each year, unless otherwise directed by the Parks Department. All disbursements shall be made by check with the signature of the Treasurer and counter signature of the Commissioner as needed; shall assist the Assistant Commissioner and Commissioner in regulating tournaments and shall assist the Commissioner in his/her capacity of tournament director. At the expiration of the term of office, the Treasurer shall deliver to his/her successor all monies, books, paper, etc. in his/her possession.

Member at Large – shall assist the Commissioner and Assistant Commissioner in performance of all tournaments and invitational tournaments as needed to make the tournament a success; shall help in the running of the Association as to make the GCRA a success; shall vote on changes made to the Constitution, By-Laws, and Rules as needed to keep the regulations updated and current.

Chief Umpire – selected by the Board of Directors and remains until voluntarily resigns or is dismissed by the Board. Selects and maintains a quality staff of umpires / officials, including alternates, for all sports; keeps the Board informed of coming rule changes and their effects upon the Association; assists in rule interpretations; works with the Commissioner to resolve any differences between officials, players and coaches; performs any other related functions; is part of the tournament protest committee. This position is non-elective, non-rotating as the terms apply to the remainder of the Board of Directors.

Article IV – Association Funds

Section 1: No Association funds may be spent for any purpose other than for the

operation of the Association unless first approved by the Board of

Directors.

Section 2: Any misuse of Association funds by any individual shall result in the

termination of that person from the Board and the Association, and the

prosecution of such person by the Association to the extent permitted by

law if the offense justifies such action. Should legal recourse be taken and

judgment awarded to the Association, the offender shall also be

responsible for legal fees incurred by the Association.

Section 3: Should the GCRA ever dissolve, the Board after paying or making

provisions for the payments of all debts incurred by the GCRA, shall dispose of all remaining assets by donation to the Goodlettsville Help Center.

Article V – Church Activities and Game Schedules

Section 1: Games are to be played on the day scheduled. Game times may be

rearranged only under the following guidelines:

1. Church related activity such as Revivals and Vacation Bible School.

2. Requesting team begins by notifying the all the other teams involved at least one (1) week in advance.

3. All involved teams agree to make the change. NO team is required to make the change. Change is only done as a courtesy only.

4. The requesting team notifies Commissioner, who in turn verifies the change with the other teams involved.

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